Dovre Group Plc | Stock Exchange Release | November 03, 2025, at 9:30 AM
Dear Shareholders,
This autumn has been exceptionally intense for the company, requiring extensive analysis from both the Board and the management. Our goal has been to form the most accurate and realistic view of the company’s current situation and future options.
We have refined our strategy and identified new opportunities in the market. However, due to previously reported loss-making projects, strengthening the company’s financial position is a prerequisite for taking advantage of these opportunities.
The company is currently preparing a financing solution, and in this general meeting, we are seeking authorization to support its implementation, as described in more detail in the meeting invitation. In addition, we propose changes to the composition of the Board to best meet the needs of the company’s next phase of development.
Respectfully,
The Board of Directors
NOTICE TO THE EXTRAORDINARY GENERAL MEETING OF DOVRE GROUP PLC
Notice is given to the shareholders of Dovre Group Plc (“Dovre” or the “Company”) to the Extraordinary General Meeting (“EGM”) to be held on Tuesday, November 25, 2025, at 10:00 a.m. at Dovre headquarters, address Ahventie 4, 02170 Espoo. The reception of the people who have registered for the meeting and the distribution of voting tickets will commence at 9:30 a.m. at the meeting venue.
A. MATTERS ON THE AGENDA OF THE EXTRAORDINARY GENERAL MEETING
At the EGM, the following matters will be considered:
1. Opening of the meeting
2. Calling the meeting to order
3. Election of persons to scrutinize the minutes and to verify the counting of votes
4. Recording the legality of the meeting
5. Recording the attendance at the meeting and adoption of the voting list
6. Change in the Articles of Association
Board of Directors proposes to the EGM that Article 3 § of the Articles of Association of the Company concerning the line of business is amended to read as follows:
3 § Object
The company develops, designs, constructs and maintains solutions related to the production and storage of renewable energy and provides customers with comprehensive services in the implementation of energy sector projects.
The company may own and operate factories, construction firms and project development companies engaged in industrial and energy sector business.
In addition, the company may develop, market and sell software and consulting services related to project management, enterprise resource planning and virtual and augmented reality.
The company may produce and sell administrative and support services to its group companies and other businesses, as well as engage in securities trading and own shares, holdings, and real estate of other companies.
The company may also engage in intra-group financing activities, including equity and debt-based financing.
7. Number of the members of the Board of Directors and election of the members
The Board of Directors proposes to the EGM that three or four members be elected as the members of the Board of Directors and that current member of the Board, Ilari Koskelo, be re-elected as a member of the Board and that Aaron Michelin and Kalervo Rötsä are elected as new members of the Board. In addition, the Board of Directors proposes to the EGM that should a suitable candidate be found, fourth member be elected to the Board. The potential fourth member candidate will be presented at the EGM.
Additional information on the board member candidates and their independence will be available on the Company’s website at https://www.dovregroup.com/investors/corporate-governance/ on November 11, 2025, the latest.
According to the proposal by the Board of Directors, the Board would not include representatives of both genders, as, for the time being, suitable candidates for the position have not been found despite efforts to identify them. The Company still aims to achieve equal representation of women and men in the next Annual General Meeting when electing the Board.
8. Authorizing the Board of Directors to decide on the issuance of shares as well as the issuance of other special rights entitling to shares
The Board of Directors proposes to the EGM that the Board of Directors be authorized to resolve on
(i) the issuance of new shares and/or
(ii) the conveyance of the Company’s own shares and/or
(iii) the granting of special rights referred to in Chapter 10, Section 1 of the Finnish Companies Act, on the following conditions:
By virtue of the authorization, the Board may also decide on a directed issue of shares and special rights, i.e. in deviation of the pre-emptive subscription rights of the shareholders, under the requirements of the law. By virtue of authorization, a maximum of 400,000,000 shares may be issued.
The Board may use the authorization in one or more instalments. The Board may use the authorization to strengthen the Company’s and its group companies’ capital structure, to finance or conclude acquisitions or other arrangements, for issuance of convertible loan or loans or for other purposes decided by the Board. The new shares may be issued or the Company’s own shares conveyed either against payment or without consideration. The new shares may also be issued as an issue without payment to the Company itself. The Board is authorized to decide on other terms of the issuance of shares and special rights. By virtue of authorization, the Board of Directors may decide on the realization of the Company’s own shares possibly held by the Company as pledge.
The authorization is valid until December 31, 2026. The authorization revokes earlier authorizations to issue shares and grant option rights and other special rights entitling to shares.
9. Closing of the meeting
B. DOCUMENTS OF THE EXTRAORDINARY GENERAL MEETING
Proposals of the Board of Directors, the stock exchange release concerning the transaction as well as this notice are available on the Company’s website www.dovregroup.com. The proposals of the Board of Directors are also available at the EGM. Copies of these documents and of this notice will be sent to shareholders upon request.
C. INSTRUCTIONS FOR THE PARTICIPANTS IN THE EXTRAORDINARY GENERAL MEETING
1. Shareholder registered in the shareholders’ register
A shareholder who is registered in the shareholders’ register of the Company maintained by Euroclear Finland Ltd, on the record date November 13, 2025, has the right to participate the EGM. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered in the shareholder register of the Company.
The registration period for the EGM commences on November 4, 2025, at 12:00 p.m.. A shareholder, who is registered in the shareholder register of the Company and who wants to participate in the EGM, must register no later than on November 21, 2025, 10:00 a.m., by which time the registration must be received.
Registration for the EGM can be made:
- by a link available on Dovre Group Plc’s website at
https://www.dovregroup.com/investors/releases-and-events/ - by email to johanna.sahlstedt@dovregroup.com
- by telephone to Dovre Group Plc / Johanna Sahlstedt, tel. +358 44 339 5508.
In connection with the registration, a shareholder shall notify his/her name, personal identification number or business ID, address, telephone number, and the name of a possible assistant or proxy representative and the personal identification number of a proxy representative. The personal data given to Dovre Group Plc is used only in connection with the EGM and with the processing of related necessary registrations.
2. Holders of nominee registered shares
A holder of nominee registered shares has the right to participate in the EGM by virtue of such shares, based on which he/she would be entitled to be registered in the shareholder register of the Company maintained by Euroclear Finland Ltd on the record date of the EGM on November 13, 2025. The right to participate requires, in addition, that the shareholder has, on the basis of such shares, been registered into the temporary shareholder register maintained by Euroclear Finland Oy at the latest by November 21, 2025, by 10:00 a.m. In regard to nominee registered shares this constitutes due registration for the EGM. Changes in shareholding after the record date of the EGM do not affect the right to participate in the EGM or the number of votes of the shareholder.
A holder of nominee registered shares is advised to request without delay necessary instructions regarding the registration in the temporary shareholder register of the Company, the issuing of proxy documents and registration for the EGM from his/her custodian bank. The account management organization of the custodian bank has to register a holder of nominee registered shares, who wants to participate in the EGM, into the temporary shareholder register of the Company at the latest by November 21, 2025, by 10:00 a.m.
3. Proxy representative and powers of attorney
A shareholder may participate in the EGM and exercise his/her rights at the meeting through a proxy representative. A proxy representative shall produce a duly dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the EGM. When a shareholder participates in the EGM by means of several proxy representatives representing the shareholder with shares at different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the EGM.
Any proxy documents should be delivered in original to Dovre Group Plc/Johanna Sahlstedt, Ahventie 4 B, 02170 Espoo, Finland, or as a scanned copy by email to johanna.sahlstedt@dovregroup.com by the last date of registration. In addition to the delivery of the proxy documents the shareholder or the proxy representative shall register for the EGM as described in this notice.
4. Other information
Pursuant to Chapter 5, Section 25 of the Companies Act, a shareholder who is present at the EGM has the right to request information with respect to the matters to be considered at the meeting.
On the date of this notice, the total number of shares and votes in Dovre Group Plc is 105,956,494.
Espoo, November 3, 2025
Dovre Group Plc
Board of Directors
For further information please contact member of the Board of Directors Ilari Koskelo,
tel. +358 40 510 8408.